Support

Work at Prep

Prep for Prep’s staff and the Preparatory Component faculty who teach our students are a diverse, intensely committed team deeply motivated by our mission. Current job opportunities are listed below. 

List of 7 items.

  • Dean of Students

    The Dean of Students will work with the Preparatory Components of both the Prep for Prep (5th-6th grade) and PREP 9 (7th-8th grade) programs.

    Duties of the Dean of Students include but are not limited to:
    1. Assist the Director of Academic Programs, the Assistant Director of the Prep Preparatory Component, and the Director of the PREP 9 Preparatory Component in monitoring and assessing the academic and social progress of students.
    2. Supervise the general behavior and demeanor of Prep for Prep and PREP 9 students. Enforce rules, regulations, and academic policies. Work with students and parents in response to disciplinary issues, keeping records of these matters and sending out letters regarding these issues.
    3. Meet regularly with the Director of Academic Programs, the Director of the PREP 9 Preparatory Component, and the Preparatory Component Guidance Counselors to exchange information about students.
    4. Organize and attend events and social activities for Prep for Prep and PREP 9 students. Supervise students at all such events including parties, trips, performances, and community-building activities.
    5. Establish and monitor procedures for the use of the nurse.
    6. Assist the Directors in conducting parent meetings.
    7. Assist with the day and boarding school placement process, including attending presentations and visits, meeting with parents and students regarding school selections and applications, and writing evaluations for PREP 9 students.
    8. Organize the process and oversee the preparation of financial aid forms by families.
    9. Coordinate tutoring and study halls during both the summer and school year sessions. Coordinate and oversee PREP 9 detention, supervised study hall, and study skills classes and sessions as necessary.
    10. Maintain communication and good relationships with admissions representatives.
    Requirements:
    1. Strong academic credentials, including BA from competitive college.
    2. Teaching experience plus a minimum of three years administrative experience.
    3. Excellent organizational, interpersonal, and communications skills.
    4. Demonstrated sensitivity to issues relating to Prep’s student population.
    5. Able to work Monday-Friday during the summer; Tuesday-Saturday during the school year.
    6. Able to accompany the students to a two-week Immersion in Residence boarding school stay during the summer.
    7. Driver's License preferred.

    HOW TO APPLY
    Applicants please send cover letter and resume to:
    Director of Human Resources and Staff Development
     
    PROFESSIONAL LEVEL
    Professional

    MINIMUM EDUCATION REQUIRED
    4-year degree
  • External Affairs Assistant

    The External Affairs Assistant reports to the Vice President for External Affairs in conjunction with three department heads (Alumni Affairs, Development, and Communications).
     
    Key Tasks:
     
    1)    PR/Communications:
    • Draft and proofread emails, letters, articles etc. on behalf of the VP of External Affairs to a variety of audiences
    • Format reports and spreadsheets
    • Coordinate thank-you gifts and goody bags
    • Manage all media archives and tracking of news mentions
    • Assist with proofreading and copyediting as needed
    • Compile info packets/folders
    2)    Events:
    • Support all three departments with event attendance tracking and management of logistics (catering, invitations, etc.)
    • Attend events as needed to assist with set-up
    • Promote events through social media posts
    3)    Financial Reports and Check Requests:
    • Submit invoices/check requests for all three departments
    • Generate Amex & reimbursement reports for the department heads
    4)    Mailings:
    • Assist with periodic mailings to Prep alums, donors, and Board members (e.g., Annual Report mailing, End-of-Year Appeal letters, alum donation acknowledgements)
    • Oversee clerical support to prepare mailings
    5)    Office Management & Scheduling:
    • Track and maintain office supply/stationery inventory
    • Periodically maintain filing systems
    • Assist with data entry and basic reports for Alumni Affairs and Development
    • Assist the VP of External Affairs with appointment scheduling

    Qualifications:

    1.    Bachelor’s degree

    2.    Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.). Familiarity with Raiser’s Edge/data entry preferred

    3.    One year administrative/support experience or related internship experience preferred

    4.    Multi-tasker, flexible, able to work across departments and across all levels of management

    5.    Strong writing and editing skills and keen attention to detail

    6.    Passion for Prep’s mission of leadership development.

    7.    Commitment to professional excellence, a spirit of collaboration and innovation, and a sense of humor
     
    Note: Prep for Prep is requesting a two-year commitment to this position.
     
     
    HOW TO APPLY
     
    Please email a cover letter and resume with the subject line “External Affairs Assistant” to: Director of Human Resources & Staff Development personnel@prepforprep.org
  • Facilities Coordinator

    The Facilities Coordinator reports to the Director of Operations.
     
    The Operations Department is responsible for the facilities, equipment, supplies and operational activities which support the programmatic goals of Prep for Prep. 
     
    General Responsibilities

     1. Provide operational support to all of the components/departments of Prep for Prep.  Receive, record, track and respond to Operations Requests for staff support, repairs, furniture, etc.  Working with the Director of Operations, plan, schedule and implement appropriate responses.

    2. Monitor conditions of all Prep facilities and see that buildings and rented space are maintained, repaired and secured as needed.
    • Maintain the aesthetics and safety of the buildings by performing daily facilities checks.
    • Perform basic repairs and installation tasks, minor painting, snow removal etc.
    • Develop a maintenance plan for seasonal needs such as window cleaning, gutter cleaning, air conditioner servicing, heat system servicing, etc., and schedule accordingly.
    • Monitor compliance of recycling law, fire codes, etc.
    • Substitute for cleaning company if needed (i.e. emptying trash in offices, putting out garbage)
    • Alert the Director of Operations to cleaning or maintenance issues and needs for major repairs, renovations and equipment purchases and recommend steps to be taken.
     3. Supervise the Part-time Porters and liaise with the cleaning company.

     4. Be on call for facility emergencies as needed.

     5. Work with the Director of Operations to purchase new equipment as needed and seek out information about alternative vendors as appropriate for improvements in price or quality.  Maintain inventory of equipment and furnishings. 
    • Maintain and track supply and distribution of keys and security codes. Supervise the maintenance of storage areas and of inventories and supply orders. 
    • Plan, organize and implement office moves as necessary, including arrangements for furniture, equipment, security systems, etc.
    6. Provide operational support for regular meetings and for special events such as all-staff breakfasts and various Departmental events. 

    7. Fill in for the Director of Operations as needed.  Understand the tasks and responsibilities of the Director of Operations.

    8. Assist the Director of Operations with additional projects as needed.

    Experience

    2+ years of previous residential maintenance experience, including boiler maintenance, strongly preferred. Knowledge of electric and hand tools required. 

    The ideal candidate will have previous supervisory experience, strong customer service orientation and excellent time management/prioritization skills.

    Please send resume with cover letter to:  Director of HR at personnel@prepforprep.org
    Read More
  • Part-Time Cleaner

    Prep for Prep develops leaders from under-represented communities through access to a superior education and life-changing opportunities. Since 1978, Prep has identified New York City's most able students of color through a highly selective admissions process and, following 14 months of rigorous academic preparation, placed them at leading independent schools in the City and boarding schools throughout the Northeast. Once placed, Prep offers its students a sense of community, peer support, critical post-placement services, and a host of leadership development opportunities through college graduation.
     
    The results are compelling: more Prep students have graduated from Harvard than any other institution, and over 90% of Prep's 2,546 college graduates have earned degrees from the most competitive colleges in the country; nearly 40% have graduated from Ivy League schools. They are emerging leaders in every field from business and law, to education and the arts, to science and medicine. Prep shares its best practices with like-minded organizations through an initiative called Smart Connections. Through Smart Connections, Prep has impacted over 250,000 students around the world, including in Argentina, India, and South Africa.


    Part-Time Cleaning staff will report directly to the Director of 
    Operations.

    General Responsibilities
    1.  Clean both of Prep for Prep’s brownstone locations in the Upper West Side
    2. Perform essential cleaning duties such as: sweeping, mopping, scrubbing, vacuuming and trash removal
    3. Supply, service, and clean restrooms
    4. Clean windows and ensure that they are dried properly
    5. Ensure the kitchen and its equipment is properly cleaned and maintained
    6. Removal of trash from building on the appropriate trash days
    7. Notify the Director of Operations if there is any need for repairs or additions to building operating systems
    8. Ensure building safety through keeping doors locked after normal hours of operation and checking appliance use to make sure there are no present hazards
    9. Do  any other reasonable duties within the overall function of the job

    Required Qualifications
    • Availability on  Monday, Wednesday, and Friday in the afternoon and evenings
    • Awareness of different cleaning products to ensure damage prevention to floors and fixtures

    Preferred Qualifications
    • Manhattan resident

    HOW TO APPLY
    Please email a cover letter and resume with the subject line “PT Cleaner” to: Director of Human Resources & Staff Development at personnel@prepforprep.org
  • Professional Advancement Coordinator (College)

    RESPONSIBILITIES
    1. Manage execution of College Internship Program including:
    - Participant Recruitment
    • Manage travel schedule and interview calendar
    • Process applications
    • Oversee interview process
    • Interview students to assess their interests for appropriate job placement
    • Manage student selection
    • Counsel students regarding career interest and internship availability
    • Assess student suitability for opportunities
    - Job Referral/Placement
    • Format and finalize resumes
    • Refer students to multiple positions based on skills, experience and position availability
    • Coach students prior and subsequent to interview and throughout the summer
    • Strongly advocate on behalf of individual applicants
    • Negotiate employment terms with employers (wage, hours, project assignments)
    • Understand competitive programs and their impact on Prep
    • Track placement activities and employer outreach
    - Program Evaluation
    • Check-in with students during summer internships to discuss progress / address issues
    • Collect and analyze performance evaluations
    • Work with PA Director to determine program modifications
    - Event Management
    • Coordinate, develop and implement activities including workshops and career seminars
    • Manage the planning, facilitation and curriculum for workshops on various aspects of job-seeking, i.e. interviewing, resume writing, etc.
     
    2. Understand Hiring Employers Requirements:
    - Cultivate and maintain ongoing relationships with hiring managers in order to understand the business unit and its recruitment needs within the context of their mission
    - Develop and maintain a strong rapport with key leaders in the department
    - Attend meetings as requested to acquire substantial knowledge about the business objectives, goals, operations and work culture.
     
    3. Disseminate information about career programs and scholarships for students, and where warranted, recruit alumni/ae for such opportunities. Review and assist with students’ applications and submissions.
     
    4. Track and evaluate placement outcomes
     
    5. Communicate student progress and concerns with Undergraduate Affairs Team
     
    6. Support the Director
    - Communicate with Development Office to report on latest placement and event activities related to key employers and grant outcomes
     
    7. Plan and publicize Professional Advancement Initiatives/Projects
    - Assist with specific projects that could include:
    • Collect and analyze student and employer performance evaluations
    • Outreach to potential employers. Attend meeting with Director with potential/actual employers to solidify commitments and to develop specific challenging jobs
    • Research on internship programs, hiring practices, etc.
     
    QUALIFICATIONS
    • BA and minimum 3 years of experience
    • Dedication to the Prep for Prep mission

    HOW TO APPLY
    Please email a cover letter and resume with the subject line “Professional Advancement Coordinator (College)” to:
    Director of Human Resources & Staff Development
    personnel@prepforprep.org

    PROFESSIONAL LEVEL
    Professional

    MINIMUM EDUCATION REQUIRED
    4-year degree
     
  • Director of Professional Advancement

    Prep for Prep is looking for a dynamic, partnership-builder to lead our professional advancement initiatives.

    About the Role
    This is an opportunity to make a real impact on the experiences of future leaders of color. The Director of Professional Advancement is responsible for managing the provision of over 350 high-quality high school and college internship/work experience opportunities annually for Prep for Prep students. Responsible for the management, evaluation and on-going development of internships and related programming, the Director plays a key role in the organization, acting as a primary contact for critical relationships with employers, Trustees, Alumni, and other stakeholders. The role reports to the Director of Leadership Development Opportunities.

    About the Successful Candidate
    The successful candidate will need to be both an excellent relationship builder and a proven program manager.

    (S)he will have prior experience of successful outreach, development and maintenance of productive partnerships with leaders in both the nonprofit and for-profit/corporate environment (e.g. Board, corporate partners/employers), together with proven experience of development and implementation of effective internship programs ideally targeted at participants of color and under-represented communities.

    The successful candidate will also have proven program management experience including development and implementation of effective programs, evaluation, and monitoring of outcomes, superior communication skills, and excellent interpersonal skills. The Director will be expected to lead a busy, high-performing team so prior supervisory and management experience together with the ability to proactively manage multiple, competing priorities, ensure delivery to deadlines while maintaining attention to detail will be essential. Flexible and adaptable. Evenings and occasional Saturday work necessary, particularly during the summer season.

    Importantly, we are also looking for a team player who enjoys working in collaboration with others to a common goal. As a manager in the organization, (s)he will embody and advocate for Prep for Prep’s values of Excellence, Integrity, Commitment, Courage and Community.

    HOW TO APPLY
    Please email a cover letter and resume with the subject line “Director of Professional Advancement” to:
    Director of Human Resources & Staff Development
    PROFESSIONAL LEVEL
    Managerial
     
    MINIMUM EDUCATION REQUIRED
    4-year degree
  • Professional Advancement Coordinator (High School)

    Job Overview
    The Professional Advancement Coordinator has primary day-to-day responsibility for maintaining and improving Prep for Prep’s High School Summer Internship Program, which serves high school juniors and seniors. The Professional Advancement Coordinator reports to the Director of Professional Advancement.

    Key responsibilities include:
    - Manage the execution of the High School Summer Internship Program
    - Student Recruitment
    • Interview high school students to assess their interests for appropriate job placement
    • Process applications
    • Oversee interview process
    • Manage student selection
    • Counsel students regarding internship opportunities
    - Job Referral/Placement
    • Format and finalize resumes
    • Coach students prior and subsequent to interview and throughout the summer
    • Refer students to multiple positions based on skills, experience and position availability
    • Advocate on behalf of individual applicants
    • Negotiate employment terms with employers (wage, hours, project assignments)
    • Track placement activities and employer outreach
    - Event Management
    • Coordinate, develop and implement activities including workshops and career seminars
    • Manage the planning, facilitation and curriculum for workshops on various aspects of job-seeking, i.e. interviewing, resume writing, etc.
    - Program Evaluation
    • Check-in with students during summer internships to discuss progress / address issues
    • Collect and analyze performance evaluations
    • Work with Director to determine program modifications
    - Maintain ongoing relationships with managers and key leaders in hiring departments in order to understand the business unit and its recruitment needs. Attend meetings as requested to acquire substantial knowledge about the business objectives, goals, operations and work culture.
    - Manage Special Initiatives as needed incl. research programs and promote opportunities in line with students interest, providing application feedback and interview preparation, working closely with key organizations (e.g. universities, nonprofit organizations etc.) as needed.
    - Monitor donor funded internship budget and coordinate payroll for interns paid through Prep liaising with Finance department as necessary and follow-up with students for submission of required documents
    - Manage Career Seminar Series logistics incl. event promotion, registration, and attendance
    - Coordinate volunteer activity incl. Mock Phone Interview program. Manage and report on volunteer activity
    - Work in collaboration with Post-Placement Counseling Department to Identify and recruit student nominees for various professional and leadership development programs, manage application process and serve as a point of contact for participating programs. Understand student academics/records that might affect placement.

    Key skills and responsibilities include:
    - Minimum of 5 years prior experience of working in a busy office environment
    - Prior experience of working with high-potential students. Prior experience of working with internship and / or other student placement services and/ or recruitment and selection would be an advantage.
    - Superior organizational and administrative skills – able to manage multiple priorities, meet demanding deadlines while maintaining attention to detail.
    - Proven high-level proficiency in uses of databases, MS Office and GoogleDocs
    - Thoughtful and analytical.
    - Proactive and solutions-orientated. Able to think creatively to ensure results.
    - Excellent written and oral communication skills. Excellent interpersonal skills – maintains tact and diplomacy even when under pressure.
    - Flexible … may require some evenings and weekends etc
    - An excellent team player. Collaborates and works well with others.
    - Committed to Prep for Prep’s mission

    Prep for Prep expects all employees to demonstrate the values of Excellence, Integrity, Commitment, Courage and Community

    HOW TO APPLY
    Please email a cover letter and resume with the subject line “Professional Advancement Coordinator (High School)” to:
    Director of Human Resources & Staff Development
    personnel@prepforprep.org

    PROFESSIONAL LEVEL
    Professional

    MINIMUM EDUCATION REQUIRED
    4-year degree
     
ADMISSIONS
163 West 91st Street
New York, NY 10024
P: 212.579.1470
PROGRAMS
328 West 71st Street
New York, NY 10023
P: 212.579.1390
Prep for Prep develops ethical and effective leaders who reflect our diverse society for the enduring benefit of all.