About Prep for Prep
Prep for Prep develops leaders from under-represented communities through access to a superior education and life-changing opportunities. Since 1978, Prep has identified New York City’s most able students of color through a highly selective admissions process and, following 14 months of rigorous academic preparation, placed them at leading independent schools in the City and boarding schools throughout the Northeast. Once placed, Prep offers its students a sense of community, peer support, critical post-placement services, and a host of leadership development opportunities through college graduation. The results are compelling: more Prep students have graduated from Harvard than any other institution, and over 90% of Prep’s 2,546 college graduates have earned degrees from the most competitive colleges in the country; nearly 40% have graduated from Ivy League schools. They are emerging leaders in every field from business and law, to education and the arts, to science and medicine. Prep shares its best practices with like-minded organizations through an initiative called Smart Connections. Through Smart Connections, Prep has impacted over 250,000 students around the world, including in Argentina, India, and South Africa.
Prep’s $10 million annual operating budget is raised each year from private sources, including from its very generous 60-member Board of Trustees. Prep has 60 full-time employees as well as part-time school year and full-time summer faculty who teach our Preparatory Component classes. Prep is based on the Upper West Side of Manhattan with brownstone offices on West 71st Street and West 91st Street. Prep also makes extensive use of rental space at Trinity School and other schools in the vicinity.
Major Responsibilities of the Vice President for Administration
Serve as VP for Admin and general advisor to Prep for Prep, specifically to the Chief Executive.
Manage Prep’s $10 million annual budget and administration of Prep’s $35 million Board-Designated Endowment.
Serve on and interface with the Executive Staff (eight senior managers), working closely with them to meet operational and technological requirements, address related issues, and plan for the future.
Manage department of ten full-time staff, multiple part-time employees, and consultants.
Be responsible for organization-wide compliance and risk management and for administrative functions that collectively support the programmatic goals of Prep for Prep, overseeing the following specific areas:
– Fundamentally transform how Prep leverages technology and data analytics to further the organization’s mission.
– Supervise the management, support, and development of databases, websites, equipment, infrastructure, and security.
– Ensure that each department has the I.T. resources needed to fulfill Prep’s mission most effectively.
– Serve on and provide direction to two internal technology committees and staff meetings of the Board Technology Committee.
– Resolve Prep’s office, classroom, and meeting space challenges.
– Ensure that Prep’s physical plant, equipment, maintenance, and support staff meet the diverse needs of all departments.
– Supervise Prep’s extensive booking, scheduling, and use of multiple rented facilities.
– Supervise maintenance of two brownstones and provide support for staff using rented facilities.
– Ensure that Prep’s financial functions are run properly and effectively in accordance with internal policies and applicable regulations.
– Oversee financial operations, budgeting, forecasting, financial reporting, cash management, and administration of investments.
– Serve as financial advisor to the Board, actively participating in meetings of the Executive, Finance, and Investment Committees.
– Work closely with the Investments Committee to ensure Prep’s $35 million Board-Designated Endowment is appropriately invested and safeguarded.
In carrying out these responsibilities the Vice President for Administration will
- Develop and maintain effective communication and a close working relationship with Executive Staff.
- Work closely with key Board members on a regular basis, leveraging, supporting, and reporting out at the Technology, Finance, and Investment Committees of the Board.
- Foster among Finance and Administration staff a “customer service” mentality and an appreciation of their critical role in supporting the achievement of Prep’s programmatic goals.
- Maintain focus on keeping the program cost-effective.
- Create, refine, and enhance Finance and Administration and organization-wide policies.
- Meet increasingly complex requirements for financial compliance monitoring and reporting.
- Proven impact in improving technological and operational capabilities.
- Demonstrated record of success in strategic thinking, project management, and planning.
- Experience in financial management (minimum 10 years).
- Extensive supervisory experience.
- Experience working with high-level trustees.
- MBA or equivalent experience.
- The ability to convey, in word and action, a mission-based commitment to excellence in all aspects of work and to nurture the same in others.
- The ability to listen, hear, and empathize when issues and ideas are being considered; to develop creative, responsive solutions and strategies; and to articulate recommendations and potential outcomes to a variety of stakeholders.
– Be able to identify future technological, operational, and financial trends/needs.
– Advise Chief Executive on future organization-wide issues and needs.
– Develop related strategies and translate them into actionable plans.
– Create climate of accountability and motivate team.
– Reinforce culture of high integrity and adherence to policies and controls.
– Develop staff to meet future needs.
– Delegate responsibilities effectively.
– Coach and develop team to work with broad spectrum of individuals.
– Conduct financial analyses for reporting, forecasting, budgeting, and planning.
– In all areas of responsibility, see the forest as well as the trees.
– Ensure well-organized and timely delivery of key reports and analyses.
– Prioritize among competing demands for the department’s time and Prep’s resources.
– In all areas of responsibility, and especially regarding Prep financials, effectively communicate with employees, Board members, and other executives.
Clarify goals and accountabilities for team.
To apply, please contact:
S. Ruiz, Human Resources
Prep for Prep, 328 West 71st Street, New York, NY 10023
Competitive compensation package offered.