Post-Placement Administrative Assistant & Academic Support Coordinator

Prep for Prep is a premier educational and leadership development program that develops ethical and effective leaders who reflect our diverse society. Prep identifies New York City's most promising students, prepares them to excel at the nation's top independent schools, and supports their academic, professional, and personal growth through middle school, high school, college graduation, and beyond. A core component of the Prep for Prep experience is The Preparatory Component, a rigorous 14-month course that prepares students academically and socially to excel in an independent school.

Today, Prep's more than 4,000 alumni serve in leadership roles in nearly every industry and facet of society, including education, business, finance, law, technology, media, government, charitable organizations, and the arts.

Learn more about Prep for Prep at www.prepforprep.org.

The Opportunity: The Post-Placement Program Coordinator is critical in supporting the Post-Placement Counseling Department (PPC). The department supports Prep for Prep students in grades 6 through 12 with managing the academic, social, and emotional aspects of attending an independent school. This person is key to the department's organization, communication, and overall administrative health.

This position reports to the Director of Post-Placement Counseling.

Responsibilities

Organize and maintain student records, including grades and other files
Answer telephones, relay messages, and provide administrative support to the Director of Post-Placement Counseling and the Associate Director of Post-Placement Counseling
Respond to parent/guardian inquiries that do not require the attention of the Director of Post-Placement Counseling or Associate Director of Post-Placement Counseling
Maintain up-to-date student/family information in the database by collecting and recording all student/family information changes submitted by PPC Counselors and other Prep for Prep staff members
Maintain the PPC dashboard and the shared Google Drive
Coordinate communication and registration process with students and parents around both internal and external opportunities, programming, and events - Conferences, Student Activities, etc
Maintain the PPC Community Website
Coordinate data collection for the beginning of each school year - release forms, administrative contacts, rosters, etc.
Coordinate the tutoring process with a partner company, match students, and regularly follow up with constituencies
Coordinate Financial Aid Season, including scheduling meetings, collecting data, etc
Order and distribute supplies for PPC
Support PPC with events and programming
Maintain the PPC Department calendar
Create correspondence, memos, and reports for PPC
Provide support to other departments when necessary
Other duties as assigned by the Director of Post-Placement Counseling
Coordinate the summer Academic Enrichment Program

Required Skills, Experience, and Competencies include:

Bachelor’s Degree preferred
One to three years of similar experience supporting an office/program
Previous experience attending, working with, or for independent schools is preferred
Sound judgment, compassion, a self-directed work ethic, and a commitment to achieving Prep for Prep's Mission
Superior written and oral communication skills
Able to communicate effectively at all levels of the organization and with its partners.
Excellent organizational skills, planning, and managing multiple competing priorities, ensuring delivery to deadlines, and maintaining attention to detail.
Proactive, creative, and takes a solutions-based approach to problem-solving.
Self-motivated and have the ability to work independently.
Team player and enjoys working in collaboration with others towards a common goal.
Competent user of Excel, Word, PowerPoint, databases, GSuite, and Salesforce.
Flexible and adaptable. This role requires some evening and weekend work.
Embody and advocate for Prep for Prep's values of Excellence, Integrity, Commitment, Courage, and Community.

All employees of the organization should see their roles as contributing to achieving Prep for Prep's mission in the highest quality manner possible and working in conjunction with all other staff members. With this in mind, we designed the tasks above as a general framework for this position's responsibilities. Flexibility and continued quality improvement are necessary for this institution and require that individuals not perceive any job description as fixed.

Compensation Range: $55,000 to $60,000, based on experience

How to Apply: Please email a cover letter and resume with the subject line "Post-Placement Admin Assistant" to personnel@prepforprep.org and rosorio@prepforprep.org.

Prep for Prep is an equal opportunity employer committed to promoting an equitable and inclusive environment for our students, alums, families, and staff.

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