Work at Prep

List of 5 items.

• Director of Development

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• Director of the PREP 9 Preparatory Component

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• Executive Assistant to Chief Executive Officer

  Organization Summary:

  Prep for Prep is a premier educational and leadership development program that develops ethical and effective leaders who reflect our society. Prep is approaching its 50th anniversary and setting a bold vision for its future. Prep identifies New York City’s most promising students, prepares them to excel at the nation’s top independent schools, and supports their academic, professional, and personal growth through middle school, high school, college graduation, and beyond.

   

  Learn more about Prep for Prep at www.prepforprep.org.

   

  Position Summary:

  The Executive Assistant to the CEO is a skilled professional who provides high-level administrative support to the CEO and the Executive Office. Key responsibilities include scheduling support, limited event planning, managing special projects, and contributing to the executive office's overall efficiency and success. The ideal candidate is proactive and detail-oriented, able to manage complex tasks and work at a brisk pace while maintaining a high level of professionalism, collaboration, and confidentiality.  Additionally, the candidate must have an appreciation for how their work contributes to the strategic goals of the organization.

   

  Responsibilities for this role include, but are not limited to, these primary areas:

   

  CEO Administrative Support

   

  • Oversee the CEO’s calendar by prioritizing appointments, meetings, and engagements aligned with Prep’s broader organizational priorities, and ensure the CEO has the necessary materials for meetings and events.
  • Anticipate, manage, and facilitate CEO meetings. This includes but is not limited to creating agendas, preparing briefing documents, providing technical support, and ensuring documents are ready.
  • Manage incoming requests for CEO involvement, engagement, or activities to prioritize and recommend appropriate responses and actions.
  • Arrange and coordinate travel, including but not limited to flights, hotel accommodations, and itineraries, ensuring all arrangements are seamless and aligned with the executive’s schedule and preferences
  • Record Keeping - Ensure that appropriate files are maintained, updated, and organized.
  • Oversee clerical and technology support for preparing mailings and mass communications.

   

  Liaison between the Executive Staff and the Chief Executive

   

  • Coordinate regular meetings with Executive Staff members.
  • Assist the Executive Director, Chief Operating Officer, and Director of Advancement with tasks related to the CEO.
  • Collaborate across departments to coordinate and plan special events for Staff, Board members, Alumni, and school partners.

   

  Skills, Experience, and Competencies

  • Bachelor’s degree is preferred.
  • 2+ years of proven experience in a complex administrative or fundraising role, preferably supporting senior leadership in a nonprofit or corporate setting.
  • Knowledge of New York City independent schools, elite colleges, and the business community is a plus.
  • Strong background in supporting leadership teams with project management, process improvement, and strategic execution is a plus.
  • Exceptional organization, meticulous attention to detail, and the ability to manage multiple priorities simultaneously and meet deadlines.
  • Proficiency and comfort with technology and software platforms, including the Microsoft Suite, Salesforce, Google Suite, social networking sites, Mailchimp, and other project management tools.
  • Ability to work independently, take initiative, and maintain a high level of confidentiality and professionalism.
  • Strong written and verbal communication skills, with an ability to create clear, concise, and professional documents and presentations.
  • Works well with a range of leadership, from board chairs and members to senior executives and managers.
  • Passion for the education, professional advancement, and leadership development work of the organization.

   

  All employees should see their roles as contributing to Prep for Prep's mission with the highest possible quality and working in conjunction with all other staff members. With this in mind, we designed the tasks above as a general framework for this position's responsibilities. Flexibility and continued quality improvement are necessary for this institution and require that individuals not perceive any job description as fixed.

   

  This is a hybrid, full-time position that requires the employee to be in the office at least three days each week and, as needed, based on the needs of the CEO and/or the organization. The role also requires some evening and infrequent weekend work.
  
  

   

  Salary Range: $66,500 - $70,000

   

  
  How to Apply: Please email a cover letter and resume with the subject line “Executive Assistant to Chief Executive Officer” to personnel@prepforprep.org

• Professional Advancement Program Manager

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• School Year Math Teacher

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