Work at Prep

List of 2 items.

• Development Officer, Individual Philanthropy

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• Executive Assistant

  Organization Summary: Prep for Prep is an education and leadership development program that creates ethical and effective leaders who reflect our diverse society. Prep identifies New York City’s most promising students of color, prepares them for success at the nation's top independent schools throughout the Northeast, and supports their academic and personal growth through college graduation. Today, over 5,000 students and alumni in the Prep for Prep Community are leaders in every field imaginable.

   

  The Executive Assistant reports to the Chief Executive Officer.

   

  General Responsibilities:

   

  Board of Trustees:

  • Coordinate meetings of the Board, Executive, and other Committees. Work on agenda and materials and communicate with Trustees and their assistants re attendance, etc. Set up for Board meetings. Update Board of Trustees and Associates Council Reference Manual and schedule new Board member orientation sessions.
  • Draft talking points for Committee chairs and meeting minutes.
  • Assist VP for Administration with meeting scheduling and communications of Finance and Investments Committee.
  • Maintain up-to-date Board rosters (print and electronic versions).

   

  Liaison between Executive Staff and Chief Executive:

  • Expedite matters, run interference.
  • Assist the Associate Executive Director, the VP for Administration, and the VP for External Affairs as their tasks relate to the CEO.
  • Coordinate regular meetings with Executive Staff members.

   

  Correspondence: 

  • Draft emails, letters, etc. on behalf of the CEO to a variety of audiences.

   

  PR/Communications: 

  • Recognize and act on opportunities to promote Prep, its students, and alumni to partners, including independent school heads, admissions directors, and trustees; college presidents and admissions deans; Prep Trustees; potential donors.

  
  Events:

  • Coordinate/plan Board cultivation events including:
  • November LDO Open House
  • Various dinners
  • Special events, e.g., Bloomberg dinner honoring John Vogelstein. 

  
  

  • Coordinate/plan Staff events including:
  • All-Staff Meetings
  • Memorials (staff and alumni)
  • Retirement parties 

  
  

  • Assist on Other Department Events such as:
    • Day & Boarding School Admissions Meetings
    • Prep Commencement
    • Lilac Ball
    • PREP 9 Welcome Reception
    • Other Events as Necessary 

  Scheduling: 

  • Oversee the CEO’s schedule.
  • Ensure CEO has necessary materials for meetings and events.

   

  Mailings:

  • Execute annual mailings to Prep families and independent school partners (e.g., Annual Report mailing, September welcome letter, Lilac Ball complimentary invitations).
  • Oversee clerical support to prepare mailings.

   

  Records:

  • Ensure that appropriate files are maintained.

   

  Miscellaneous:

  • Assist CEO on a variety of special projects, including the launch of new initiatives.
  • Delegate tasks to the part-time Executive Assistant.

   

  Requirements:

  • • BA from a competitive college.
    • Five years administrative and/or fundraising experience.
    • Knowledge of New York City independent schools, elite colleges, and business community a plus.

  
  

   

  To Apply: Please send a cover letter and resume with the subject line Executive Assistant to personnel@prepforprep.org.

  
   

  Prep for Prep does not discriminate on the basis of race, color, religion, sexual orientation, or ethnic or national origin and is an equal opportunity employer.