Christie's: Human Resources Department Coordinator (New York_Part-time)

1/30/2017

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation.

The Role

Exciting entry level opportunity to join a fast paced, dynamic global leader in the Art/Auction Industry. Based at the front desk in Christie’s Human Resources Department this role is responsible for meeting and greeting all guests, both internally and externally who visit Christie’s HR. This position will also provide administrative support to the entire HR Department working with directly with the HR Coordinators & HR, Learning & Development, Recruitment and Benefits Managers. This is an excellent opportunity for someone who is looking to begin their HR career in a professional, fast paced, dynamic environment!

Specific duties & responsibilities will include but are not limited to

First point of contact for all incoming guest to the HR Department; offering refreshments and informing whomever they are meeting with of their arrival in a timely manner
Provide administrative support to the entire HR Team
Monitor shared HR email inbox
Booking dinners/drinks for team off-sites and events
Responsible for monitoring team birthday calendar
Project work as assigned by HR, L&D, Recruitment & Benefits Managers
Schedule and reserve rooms for all HR related meetings
Answer the HR main phone line and incoming emails
Process all invoices
Schedule Interviews and Informational meetings
Format and save job descriptions
Administration of recruitment system Cornerstone:
- o Uploading CV’s and creating new candidates
- o Linking candidates to talent pools
- o Keeping candidate data up-to date
  - o Posting job advertisements online
Monitor background checks, and working with HR Coordinators with new starter documentation
Assist with compliance of I-9 information
Assist with New Hire Orientation
Assist Recruitment and HR Advisors with reference checks
Obtain internal references for all previous interns, recording all information in Cornerstone
Assist with informational interviews
Liaise with external vendors to book events space for Learning and Development
Responsible for arranging catering for all L&D events
Update Cornerstone with training schedules and updating attendance lists
Upload monthly reports to 3rd party benefits vendor for compliance
Perform administrative responsibilities including but not limited to: filing, faxing, photocopying, and data entry.
Other projects as needed

The Candidate

Recent graduate (Human resources would be ideal) or equivalent 1-2 years’ work experience
An interest in pursuing Human Resources as a career
Professional telephone manner
Strong interpersonal and communication skills
Flexible work character
Excellent organisational skills and ability to prioritise is essential
Exceptional client service skills
Positive attitude and a proactive approach to work
Calm under pressure and able to manage a heavy workload
Proficiency in MS Office applications and Outlook
Professional approach and outlook
Team player
An understanding and/or experience of resourcing and recruitment methods desirable

The Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents (Generally Christie’s pays 80% of total premiums)
401k Savings Plan - Christie’s matches dollar for dollar on the first 5% an employee elects to contribute.
Life Insurance - 3x base salary up to $400k (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies
Robust Wellness Program
- o Onsite weekly yoga class
- o Discounted and subsidized Gym Membership to Equinox, NYSC & NYHRC
- Annual Performance Bonus plan
- Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
- Back Up Child & Elder Care - Each employee receives up to 20 days of back-up Child or Elder Care through Bright Horizons
- ‘Art & Soul’ – Each employee receives one paid day per year to dedicate their time to a charity of their choice

For further details on Christie’s generous benefits offerings, please visit www.christiesbenefits.com (ID: Christies, Password: Wellness)

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

To apply please email your resume to the Prep for Prep Professional Advancement office: padvancement@prepforprep.org.

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